This site has been developed as a resource for the NJIT community so that we all may continue in the NJIT tradition of acting ethically and responsibly in all our endeavors.
The Ethics Website is intended to help you in understanding the State of New Jersey Conflicts of Interest Law, the State Ethics Commission Regulations, the NJIT Code of Conduct, and how it all pertains to you, as an official of NJIT.
Whether you are educating NJIT students, conducting research in technological fields, looking to begin a start-up, or serving the community, this site will assist you in making ethical decisions, in avoiding conflicts, and much more.
Outside Activity Regulation
NJIT encourages employees to participate in outside activities, especially those activities that enhance an employee’s professional expertise and experience. No employee, however, should undertake any employment or service, whether compensated or not, which might reasonably be expected to impair his/her objectivity and independence of judgment in the exercise of his/her official duties.
In accordance with the New Jersey Conflicts of Interest Law and the Uniform Code of Ethics, prior to engaging in an outside activity as defined below, each NJIT employee must complete a New Jersey State Outside Activity Questionnaire (OAQ) and receive appropriate approval. For purposes of this regulation, outside activities include:
- commencement of any business, trade, profession or other compensated employment (excluding compensation received from NJIT), including the acceptance of compensation for a speech or published work;
- uncompensated or volunteer work for or with a professional entity; or
- holding office or title in a governing or advisory board of any entity.
To be in compliance with this regulation, NJIT is requiring that each employee complete the OAQ, to disclose and receive appropriate approval of any outside activity. During the course of the year, if the information contained in the form materially changes during the course of the year, it is the employee’s responsibility to submit a new form.
This form can be accessed online at the forms section of this website. This form must be completed in its entirety, approved by your Department Chair/Director and then sent to the Ethics Liaison Officer, Fenster Hall, room 480 for ethics review.
This form must be completed by every employee, whether participating in outside activities or not. Should you have any questions, please contact Christine S. Li, Ethics Liaison Officer at (973) 642-7485 or Brenda Carr, Ethics Coordinator at (973) 596-5448. Guidelines for this regulation can be found at http://ethics.njit.edu/faq/index.php.
Scholarly Capacity Regulation
The New Jersey State Ethics Commission’s regulations permit NJIT personnel who serve in a scholarly capacity at NJIT to receive benefits for activities they engage in and/or work they perform in their scholarly capacity. Benefits include honoraria, travel expenses, academic prizes, and other things of value. However, there is a requirement to disclose annually any benefit received from that scholarly activity on the College and University Disclosure form. Employees will be notified each year when to complete the form.
“Scholarly capacity” means any pedagogical, academic, artistic, educational or scholarly activity performed by an individual for NJIT. This rule allows NJIT employees serving in a scholarly capacity to accept honoraria, academic prizes, travel reimbursement, and other things of value as payment for:
- sharing his or her intellectual property orally or in writing;
- acting in an editorial capacity for a journal or other publication;
- reviewing journal or book manuscripts, or grants or contract proposals; and
- participating in accreditation or other peer review activities.
Please note that you do not have to include any benefits or extra compensation you may have received via grants or funding for trips or travel that was paid through NJIT.
The disclosure must be completed by full-time and part-time NJIT employees who serve in a scholarly capacity whether or not any actual benefit was received.