Office of the Senior Vice President and CFO

Purchasing Department

The Purchasing Office supports NJIT’s Strategic Objectives through the identification, acquisition and management of resources needed while complying with University policies and procedures as well as the various Federal and State Guidelines.

Under the direction of the Interim Vice President for Administration and Treasurer our primary responsibilities include:

Process Requests for Proposal, Requests for Qualification and Requests for Bids

  • Prepares RFP/RFQ/RFB documentation
  • Contract Negotiation
  • Contract Review (in conjunction with University Legal Counsel)
  • Reviews and Approves Sole Source Documentation
  • Review and utilization of various Contracts such State, GSA and other Co-operatives

Create and Maintain Vendor Database

  • Developing a diverse supplier base
  • Payment Terms negotiation
  • Vendor Credit Applications
  • Retrieves vendor documentation as needed (Insurance, Project Manning Reports, Certificate of Employee Information Report, Business Registration Certificates, W-9’s and W-8’s).
  • Act as a liaison with the State of NJ and Vendors to assist with processing required documentation.
  • Vendor resolution
  • Build Vendor relationships

Requisition/Purchase orders

  • Requisition review and assignment
  • Creation of Purchase Orders
  • Dissemination of Purchase Orders
  • Insure the delivery of Safety Data Sheets to the Health and Environmental Safety Director

Other Functions

  • Manages Copier Center and Fleet Copiers
  • Insure compliance with University Branding
  • Travel
  • Sale of Surplus Equipment
  • Assist in Fiscal Year End Closing
  • University Switchboard (responds to and transfers internal and external calls)